The Project management will be assured by the following relevant roles:
and by the following Project Bodies:
Decisions will normally be taken by seeking consensus. However, after a reasonable amount of time has been allowed to illustrate and defend of conflicting positions, in order to avoid deadlock in project operational progress, the approval of two-third majority of the partners will be sufficient. If the decision being taken is unacceptable to partners found in the minority positions, the resolution of the conflict will be elevated to each partner's higher executive level. If no resolution is possible, than the standard ``red flag'' procedure will be used, as a last resort. Either the PCC or the Project Manager can initiate the conflict resolution procedure.
Information flow within the Project will be ensured by exchange of internal technical papers, notification of relevant new publications technologies or standards, and reports from external meetings. All technical documentation generated by the project should be exchangeable in electronic format, according to a set of guidelines to be agreed at project start-up. The project Manager will enforce adherence to these guidelines. Only strictly formal correspondence will be exchanged by ordinary mail and telefax. Urgent correspondence over e-mail will be sent with a request for explicit acknowledgement.
The Coordinating Partner will be responsible to prepare and maintain a Web page of the project and a CVS repository (also available via Web). The CVS repository is meant to keep the trace of the overall progress of the Project, and it will be used by the PCC to monitor the state of advancement of the work. Each partner periodically submit reports to the prime contractor, listing all technical contributions, publications, meeting attendance and other information which may help in understanding the provided effort and cost figures.
The Project will establish a high quality Web site for internal and external communications. It will be operational as from one month of the commencement date and will be maintained during the project duration. The ``members only'' area will include e.g. all private deliverables, progress and management reports, and cost statements. The open area will include the project presentation as defined in Appendix 2 of the ``Guidelines for Contract Preparation'' document, all public deliverables, and any relevant information suggested by the Project Exploitation Board.
For all deliverables, the following review procedure will be adopted: release by the Work-Package Leader, two-week review period for comments by the PCC, two-week amendment period to incorporate PCC recommendations, one-week balloting period for approval by the PCC.
Matters related to Confidentiality and IPR handling will be defined in the ``Consortium Agreement''. As regards literature papers originated from work in the Project, there will be two categories of papers:
Concerning possible contributions to Standards, they will be directly submitted by project members.