Decisions will normally be taken by seeking consensus. However, + after a reasonable amount of time has been allowed to illustrate + and defend of conflicting positions, in order to avoid deadlock + in project operational progress, the approval of two-third majority + of the partners will be sufficient. If the decision being taken + is unacceptable + to partners found in the minority positions, the resolution of the + conflict will be elevated to each partner's higher executive level. + If no resolution is possible, than the standard ``red flag'' procedure + will be used, as a last resort. Either the PCC or the Project Manager + can initiate the conflict resolution procedure.
+ +Information flow within the Project will be ensured by exchange of + internal technical papers, notification of relevant new publications + technologies or standards, and reports from external meetings. + All technical documentation generated by the project should be + exchangeable in electronic format, according to a set of guidelines + to be agreed at project start-up. The project Manager will enforce + adherence to these guidelines. Only strictly formal correspondence + will be exchanged by ordinary mail and telefax. Urgent correspondence + over e-mail will be sent with a request for explicit acknowledgement.
+The Coordinating Partner will be responsible to prepare and maintain + a Web page of the project and a CVS repository (also available via Web). + The CVS repository is meant to keep the trace of the overall + progress of the Project, and it will be used by the PCC to monitor + the state of advancement of the work. Each partner periodically + submit reports to the prime contractor, listing all technical + contributions, publications, meeting attendance and other information + which may help in understanding the provided effort and cost figures.
+The Project will establish a high quality Web site for internal and + external communications. It will be operational as from one month of + the commencement date and will be maintained during the project duration. + The ``members only'' area will include e.g. all private deliverables, + progress and management reports, and cost statements. The open area will + include + the project presentation as defined in Appendix 2 of the ``Guidelines + for Contract Preparation'' document, all public deliverables, and any + relevant information suggested by the Project Exploitation Board.
+ +For all deliverables, the following review procedure + will be adopted: release by the Work-Package Leader, two-week review + period for comments by the PCC, two-week amendment period to incorporate + PCC recommendations, one-week balloting period for approval by the + PCC.
+ +Matters related to Confidentiality and IPR handling will be defined + in the ``Consortium Agreement''. As regards literature papers + originated from work in the Project, there will be two + categories of papers:
+Concerning possible contributions to Standards, they will be + directly submitted by project members.